Attendance Information & Policies

  • CV High School Attendance Policy

    CVHS Office Hours: 7:00 a.m. - 4:00 p.m.
    CVHS Office Phone: 717-397-5231
    CVHS Attendance Office Hours: 7:00 a.m. - 3:30 p.m.
    CVHS Attendance Office Secretary: Mrs. Denise Young 717-397-5231 ext. 1003

     

    CV Excuse Cards


    Attendance

    Once a child enters school at any grade above kindergarten, attendance must be continuous until age 17. Students should strive to be present every day school is in session. All absences and tardies are entered on each student’s permanent record.  
     
    At Conestoga Valley, we recognize the importance of regular attendance in school as a means of helping students achieve academic success. We want parents to be informed about state laws and district policies regarding attendance: please use the information provided below and this Attendance Brochure to stay informed about attendance practices and procedures.
     

    Excused Absences

    The Conestoga Valley School Board,in accordance with Pennsylvania School Code considers the following conditions to constitute reasonable cause for absence from school: illness, college visits (max of 3 days with prior approval), prior approved trips/vacations, religious observance/instruction, death in the family, required court attendance, & family emergency.*

    *Building principals have the discretion to excuse up to 5 absences incurred because of family emergencies. Principals may ask for an explanation of the emergency. Excused absences due to family emergencies will be deducted from the 5 days of excused absences permitted under the vacations & trips provision of this policy.

    Unexcused Absences

    Any absence which is not covered under the definition of excused absence is classified as unexcused. Absences shall be treated as unexcused until the district receives a written excuse explaining the absence to be submitted within three days of the absence. Habitual truancy due to unexcused absences is a summary offense addressed under the Pennsylvania Public School Code Compulsory Attendance Law amended by Act 138 of 2016. As such, penalties (i.e. a fine up to $750, a jail sentence up to three days, attendance at parenting classes, community services in the school district of up to six months) may be imposed against parents, guardians and others responsible for truant children under the age of 17.  In cases where the student is determined to be in violation of the compulsory attendance law, he/she will be subject to penalties (i.e. a fine up to $300, assignment to an adjudication alternative program, driver’s license suspension for 90 days, disposition as dependent child). Referrals to Lancaster County Children and Youth Agency can be made for habitually truant students.

    Excuses

    Parents/guardians must furnish a signed written explanation for all absences, tardies, & early dismissals. The date and the reason for the absence, tardiness, or early dismissal are to be clearly indicated on a school excuse card. If excuse cards are not received within three (3) days of the student’s return to school, the absences will be considered unexcused if the student is under 17, or unexcused if the student is 17 or older. Though CVHS provides excuse cards at the start of the year and additional copies can be requested or printed from this webpage, parents/guardians are also able to write the information on a different sheet of paper.
     
    Parents/guardians can submit a signed excuse card electronically to Mrs. Young from the parent/guardian email address recorded in our system (Sapphire Community Portal). Parents/guardians can also fax in a signed excuse card to 717-397-8841, Attention: Denise Young.

    Tardy

    Tardies are classified as excused/unexcused using the same criteria for general absences. Students arriving to their Block 1 class after 7:40 will be recorded as tardy. Arriving two (2) hours or more late will be recorded as a 1/2 day absence. Routine health care appointments are excused. Students will be permitted a maximum of four (4) unexcused tardies per year without penalty. Consequences begin for students who accrue additional unexcused tardies (over four). The 2016-2017 Tardy Consequence Flowchart is attached at the bottom of this page. Students who are habitually tardy may be suspended from school or possibly assigned to the district’s Alternative Learning Program.

    Early Dismissals

    Early dismissals where students miss two (2) or more hours will be recorded as a half day absence. Otherwise, dismissals less than two (2) hours will be recorded as early dismissals. Students will not be dismissed without written permission from their parent or guardian. Before leaving, and after returning students must report to the attendance office.

    Medical Appointments

    Medical/dental appointments should not be scheduled during the instructional day whenever possible. When no other arrangements can be made, a note is to be submitted to the office in advance of the appointment. Students will not be dismissed without written permission. Before leaving, and after returning, students must report to the attendance office. Excused time will be limited to time for the appointment and normal travel time. Administration may restrict the time and number of these absences.

    Excessive Absences

    7 Day Letter - Notification that a student has had 7 cumulative absences during a school year. This letter is for information only. 

    10 Day Letter - Notification that a student has had 10 absences that were not excused by a doctor and now requires a physician’s excuse for all subsequent absences. 

    Vacations and Trips

    All trips and vacations are unexcused unless prior approval is obtained and the child is in the company of an adult for the entire time. With approval, a child may be given up to five (5) days of excused absence for trips and vacations. All additional days are unexcused. If, at the time the request is received, the student has accumulated three (3) or more unexcused absences, the request will be denied. Such travel requests might not be approved/excused for trips taking place during posted Keystone administration dates. Families must submit a Travel Form, which is uploaded below.
     
     
    Haga clic aquí para una versión del español-Idioma de la política de la asistencia a la escuela. 

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