District Attendance Information

  • We want to make sure every student misses no more than nine days of school, or one day a month. We need your help.  

    Attending school has a huge impact on student success. We realize some absences are for health or other reasons. But, when students are absent two or more days a month (or 18 days over the school year) they can fall far behind in what they learn. Excused and unexcused absences both mean missing classroom learning time.

    Absences add up.  Missing just two days every month puts students at risk of falling behind.

    Attendance Tips:  

    • Make sure your students keep a regular bedtime and establish a morning routine.

    • Turn off all electronics including TVs, phones and tablets at bedtime.

    • Pack backpacks and make sure clothes are ready the night before.

    • Check with the school’s nurse or office staff if you are not sure about when to keep your child at home due to illness.

    • Avoid scheduling vacations or doctors’ appointments when school is in session.

    • Talk to teachers and counselors if your student feels anxious about going to school.

    • Develop back-up plans for getting to school if something comes up. Call on a family member, neighbor, or another parent to take your student to school.

    Excused Absences

    A maximum of 10 days of excused absences verified by parental notification may be permitted during a school year. Parents must provide a signed, written explanation of the reason for the absence and the date of absence. If excuse cards are not received or emailed within three school days after the student returns to school, the absences will be considered unexcused.  All absences beyond 10 days — excluding absences that were excused by a doctor — shall require a note from a licensed physician in order to be recorded as excused.

    The CV School Board, in accordance with Pennsylvania School Code, considers the following conditions to constitute reasonable cause for absence from school and, therefore, will be considered excused if proper documentation is presented. However, even if excused, these still count towards the 10 allowable days per year:

    • Illness: Administration may require a physician’s excuse when absence appears excessive.

    • Observation of Bona Fide Religious Holiday: Requires a written parent request and prior approval. 

    • Death in the Family

    • College Visits: Maximum three days per year. Requires a written parent request and approval on travel form (available in the high school office)

    • Educational Trips/Family Emergency: Trips require approval on travel form. Under this absence, a maximum of five days per year will be classified as excused. Days in excess of five days will be classified as unexcused. If a student has accrued three or more unexcused days prior to applying for an educational trip or notifying the school of a family emergency, the student forfeits the right to excused educational trip days and excused family emergency days. Any missed days for travel or family emergency will be recorded as unexcused. 

    Unexcused Absences

    Any absence which is not covered under the definition of excused absence is classified as unexcused.  Absences shall be treated as unexcused until the district receives a written excuse explaining the absence to be submitted within three days of the absence.  

    Notification of Excessive Absences 

    • Official First Notice: When a student has accumulated three unexcused absences in a school year, this letter is sent as the state views this student as truant. If the student continues to accrue unexcused days, a School Attendance Improvement Plan (SAIP) conference will be held with the student and parent to develop a plan to stop habitually truant behavior. 

    • Habitually Truant Status: Under Pennsylvania law, if a student accumulates six unexcused days, despite the plan put in place through the SAIP, the school must deem the student “habitually truant” and the school must take further action immediately based on the age of the student:

    For students under age 15: Attendance improvement program, a referral to Lancaster County Children and Youth Agency, and may include truancy citations.

    • For students under age 18: Attendance improvement program, truancy citations, and may include a referral to Lancaster County Children and Youth Agency.

    • 7-Day Letter: Notification that a student has had seven (7) cumulative absences during a school year. This letter is for information only. 

    • 10-Day Letter: Notification that a student has had 10 absences that were not excused by a doctor and now requires a physician’s excuse for all subsequent absences. 

Building Attendance Emails